How to organise and secure teleworking with a Digital Workplace

Videoconferencing, chat tools, online file sharing... Faced with the need to generalise teleworking during the health crisis, many organisations urgently adopted all sorts of solutions.

As teleworking is now becoming an essential part of the way they operate, better organising and securing it becomes a priority. This is a twofold challenge that only a Digital Workplace can really meet.

A complete working environment

The Digital Workplace ensures the proper organisation of teleworking by first of all providing a single access point to all the tools required by the employee: business applications, office automation, document management, knowledge base, task management, instant messaging, video conferencing, etc.

In the Digital Workplace, the employee also remains connected to the rest of the organisation. He or she finds the communication disseminated by the various departments or entities within the intranet. He collaborates with others in team or project spaces. He maintains the link with his colleagues via the corporate social network.

Wherever they are, whether they use a PC, tablet or smartphone, employees are immersed in a complete work environment, organised around their uses. They can keep themselves informed, carry out their missions or administrative procedures, and interact in a fluid manner.

Secure access to content and applications

The Digital Workplace secures this working environment on several levels. Firstly, it controls access through single sign-on (SSO).

With this, the employee no longer has to enter a password for each application, and therefore no longer has to collect passwords, with the risk of losing them. In addition, SSO ensures the creation of strong passwords. This function can be enhanced by double authentication, for example by means of a unique code (TOTP).

Shared information can be sensitive and critical. JPlatform's rights management system, the Jalios Digital Workplace, makes it possible to fine-tune who can access which content. For the most sensitive data, it is possible to integrate an encryption service.

Access to applications can also be finely secured, thanks to the JPlatform application launcher. It can be customised and only shows the employee which tools he or she can access. By offering a complete application environment, the Digital Workplace also limits the phenomenon of Shadow IT and the risks it poses to data confidentiality.

Data is always protected

In order to offer the highest degree of security, JPlatform is based on a service architecture that allows a SASE approach. This protects the data as it travels between the user and the service to which he connects. The organisation is thus free to choose the applications it wants to use without threatening the safety of its working environment.

If the organisation needs to retain total control over its data, Jalios offers a version of JPlatform that provides the possibility of using sovereign alternatives to Microsoft 365 and Google Workspace, such as Zimbra, OnlyOffice or Bluemind.

Finally, the organisation can also choose to host its Digital Workplace on its own datacenters, on Jalios Cloud servers in France, or on Cloud servers in the SecNumCloud region, such as those of 3DS Outscale, which meet the security requirements established by the ANSSI (French National Agency for the Security of Information Systems).

Through its ability to ensure these different levels of control and to structure the work environment around uses, the Digital Workplace thus provides a natural framework for teleworking, meeting all of its constraints, both organisational and security.