According to a survey from Nielsen Norman Group, employees spend an average of 3 hours a day searching for relevant information to carry out their missions.
A well-designed digital workspace can be the key to a better productivity for your teams. To find out about the definition of the Intranet, its advantages, its implementation and its management, discover our Jalios guide.
An Intranet is a private internal computer network which access is limited to a group of users like employees of a company.
To the beginning, the Intranet allowed a company to only centralize information and communicate internally.
Nowadays, modern platforms are interactive. Indeed, they offer users a space for active collaboration. The modern Intranet has much more extensive features beside its beginning, discovers the modern Intranet main features:
This digital and collaborative platform is obviously connected to the Internet. It is accessible from anywhere, thanks to a 4G or Wifi. However, its necessary to have an username and a password to use it.
Finally, the data and files accessible via the Intranet are stored in a cloud. This information is protected by firewalls and strict security policies to ensure its confidentiality.
The realm of the Digital Workplace offers a variety of solutions tailored to the specific needs of businesses, both in terms of internal communication (social) and collaboration. Furthermore, each functionality aims to enhance the way employees work and strengthen team efficiency.
The Social Intranet places emphasis on communication within an organization. It is an internal platform that integrates features to promote company culture, collaboration, and information sharing, while fostering employee engagement and strengthening organizational cohesion.
The Social Intranet allows users to create profiles, publish content, participate in discussions, and share relevant information with colleagues. It facilitates the exchange of ideas, problem-solving, collective decision-making, and knowledge dissemination within the company. With features such as activity feeds, comments, mentions, and discussion groups, the Social Intranet encourages employee engagement, enhances cross-functional collaboration, stimulates company culture, and promotes transparency.
The Collaborative Intranet is a variant of the Intranet that focuses on collaboration and cooperation within an organization. It is an internal platform designed to facilitate teamwork, knowledge sharing, and the completion of shared projects.
The Collaborative Intranet provides specific features that foster collaboration, such as task management, shared calendars, project-specific workspaces, discussion forums, instant messaging tools, and real-time document creation and sharing. This collaborative approach enables employees to work together more efficiently, share ideas, develop strategies, and make collective decisions. The Collaborative Intranet also promotes the reuse of knowledge and best practices within the organization, leading to improved productivity and the delivery of high-quality work.
With the evolution of Digital Workplaces, the Intranet has become a fundamental tool for companies. This platform has indeed serious advantages and features, get an overview of some of them.
A study conducted by Prescient Digital Media reveals that 47% of companies have seen an increase in their productivity after setting up an Intranet. It saves considerable time by centralizing information, facilitating collaboration and thus improving project management.
Employees can more easily work remotely. For the company, this means savings in terms of travel, ancillary services and office space.
The Intranet increases interactions, it will encourage your employees to discuss, share their ideas and give their opinions. This improvment has a positive impact on their sense of belonging, which will increase their motivation and efficiency. Indeed, employees are more involved and valued by their company helps them to be more beaming and seeking to achieve the goals set everytime.
Effective communication of your values gather employees around a strong corporate culture. Motivated and involved, they are true ambassadors of your company !
The Intranet is a particularly effective tool when the teams are not all on the same office. Everyone can move forward on current projects while collaborating with their colleagues, regardless of their time zone or work organization thanks to digital workplace.
The Intranet is made up with a lot of features aimed at making the daily lives of employees efficient and simpler.
The modern Intranet is composed of several features, such as:
As you will have understood, an Intranet is made up of several useful features for the development and productivity of employees.
According to a Gartner report written in 2020, 90% of Intranet projects are doomed to failure. This colossal figure is explained by poor anticipation of the project and poorly adapted support. To set up an Intranet dedicated to success and ensure proper management of its development, several steps are essential.
The first step is to precisely define your goals. At the same time, it is essential to think about the needs and expectations of your employees. The proposed tool must make it possible to include all your employees. In addition, it is essential to involve the management and all the teams from the start of your project. This approach makes it easier for your employees to buy in. Once your specifications have been drawn up, you must select the service provider likely to meet your expectations. Its better to go for a recognized expert in Digital Workplace, corporate social network, collaborative Intranet, document management, social learning, content management and corporate portal. Then remember to communicate transparently about this new tool. Here again, it is a question of arousing the interest and enthusiasm of your employees for your Intranet. Its deployment must, moreover, be accompanied by training so that everyone can appropriate the tool and develop their working methods.
Finally, your Intranet must be managed efficiently. To ensure profitable development for your business, it is essential to regularly assess its effectiveness and make adjustments, if necessary.
To evaluate the effectiveness of your Intranet, you must define key performance indicators such as:
Intranet solutions provide you with all of these figures. All you have to do is analyze them to assess the effectiveness of your digital platform.
To conclude, an Intranet is a collaborative platform whose purpose is to facilitate communication between each department of a company in order to develop a synergy where employees will feel involved and valued.
Also, the Intranet aim is to simplify the working days of employees by providing them with tools that contribute to productivity. To go further into the challenges of new work modes with Intranet or Digital Workplace, contact us for a request!
A Digital Workplace is a virtual working environment that gives employees access to all the information, applications, knowledge and people they need to work together effectively. The Intranet is an essential component of the Digital Workplace, which aims to transform how employees work and interact within the organization. The Intranet primarily focuses on internal communication, information management, and collaboration within the company. On the other hand, the Digital Workplace encompasses a range of tools and technologies, including the Intranet and the Extranet. Its goal is to provide a digital work experience by simplifying the usage and access to various business applications.
The Intranet and the Extranet share a common goal of enhancing collaboration and information management within a company. Both provide tools and functionalities for document sharing, communication among organization members, and project collaboration. However, the main difference between the Intranet and the Extranet lies in their accessibility and target audience.
The Intranet is a solution that enables you to foster communication, collaboration, productivity, and knowledge sharing within a company. By facilitating access to information, improving workflow processes, and reinforcing the company culture, the Intranet contributes to the productivity of your employees and the growth of a company through better coordination and utilization of resources.